SCHEDULING ACTIVITIES
 ON UNIVERSITY CALENDARS

To avoid conflicts between events and to encourage attendance at worthwhile activities, The University of West Alabama policy requires that no two events (social, athletic, cultural, religious, etc.), open to all students, or to a major segment of the student body, may be scheduled at the same time in conflict with each other. This policy applies to all such events held on the campus or within the local area (easy commuting distance), whether sponsored by student organizations, academic departments, administrative offices, the athletic department, or any other campus group, and it also applies to events on campus sponsored by non-University groups.

All campus events and all other University-related events must be cleared on the official University calendar, which is kept in the Student Activities Office, SUB 203. A person who wishes to schedule an event should first call this office (652-3624) to determine if the proposed date and time are free. If so, he/she should print out a "University of West Alabama Social Calendar Activity/Event Request Form" from the following website:

http://calendar.uwa.edu/scheduling/

The form must be completed and returned to the Student Activities Office. In some instances, the form must have the approval of the person who is in charge of the specific facility to be used (listed above) before the request will be accepted and approved by the Director of Student Activities.

Areas around residence halls and campus apartments are only available for UWA Housing sponsored events.  Exceptions to this policy must be requested through the Director of Student Life and Housing at least 10 days prior to the event.  Requests for exceptions must be received prior to scheduling the event with the Student Activities Office.   Exceptions will only be made if all of the following conditions apply:

• The event is open to all residents in the residential area requested

• The Director of Student Life and Housing believes the event will be of interest to a majority of the residents in the residential area requested

• The event will begin after 8:00 a.m.

• The event will end before 8:00 p.m.

Scheduling on the official University calendar is on a "first come" basis, but in the case of potential conflicts, those involved are encouraged to confer and work out arrangements which are mutually acceptable whenever possible. Events which are not cleared on the University calendar will not be held, regardless of any prior planning which may have been done for them. Exceptions to this policy can be approved only by the President of the University.