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E-MAIL POLICY
The University of West Alabama provides email
service to students, faculty, staff, and affiliated organizations.
UWA also provides this service to state and local governmental agencies
in West Alabama upon request. Email
is an official means of communication among members of the UWA community, and
UWA encourages its use in support of the University’s mission of instruction,
research, and public service.
All users of UWA email are
expected to use the service responsibly and to comply with applicable local,
state, and federal laws, the Alabama Research and Education Network Acceptable
Use Policy (http://www.asc.edu/html/accusepol.shtml),
and relevant University policies.
Email groups are established for
University committees, departments, and special projects.
Email to a group should be consistent with the purpose of the group.
Information Systems may restrict
or suspend access to accounts where there is reason to believe that laws or
University policies have been violated. In
some instances, further action may be taken, including referral to the Student
Life Committee and/or criminal prosecution. Unacceptable use of email includes,
but is not limited to, the following:
- Use of email to support any commercial advertising or
for-profit activity.
- Use of email to initiate or forward chain letters.
- Violations of copyright laws (unlawful distribution of
copyrighted printed material, audio recordings, video recordings, or
computer software).
- A user sharing his or her password information with
another person. A user should contact Information Systems for a new password
if there is reason to believe that the password is known by other persons.
- Attempts to guess or break another user’s password.
- Sending messages to an individual or group that are
unwelcome. This includes
continuing to send such messages after being asked by the individual or
group member to cease doing so even though the material itself may not be
considered offensive. (Note: Users may not “unsubscribe” to distribution
lists used by official University offices.)
- Use of email to lodge grievances that should be
handled through existing University policies and procedures.
- Use of a false email address (“spoofing”).
- Use of email to threaten or harass others.
- Spamming - sending unsolicited material and/or
material not related to the University’s mission to a large number of
individuals and/or groups. (Note:
Most chain emails referring to viruses are hoaxes and should be forwarded to
sysadmin@uwa.edu for review.
If the content of the email is determined to be real and should be
distributed to the UWA community, Information Systems will take appropriate
action.)
- Use of mass email to promote political or religious
causes or events. (Note: Given
the University’s commitment to public service, the use of mass email to
send information about governmental, civic, or non-profit charitable
organizations or community-wide events such as memorial services is an
approved use.)
- Use of mass email to publicly castigate, chastise, or
ridicule any person, particularly any member of the University community, or
use of mass email as an avenue for public apology.
- The willful introduction of computer viruses or other
disruptive/destructive programs into the UWA campus network or into other
networks.
Any violations of the UWA Email
Policy should be reported to the Network Manager at sysadmin@uwa.edu
or 205-652-3565.
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